Miscellaneous Info

	Member List
	Member Editor
The Entrant Administration Dialog (Click here to Enlarge)

To find a member quickly, use the Member Search Dialog by clicking Find.

After the selected member has been edited using the Member Editor, click Set Info to make the changes permanent.

If the member is not in the list, click on New. A dialog appears asking for the member's JCNA Number,

If the JCNA Number is known, then type it in (without any club prefix or leading zeros) and click Ok. If the member is there, the member will automatically be selected. If it is not there, then a new member record is created with that JCNA Number. If the JCNA Number is not known, leave the field empty, and click Ok. This creates a new member record with an automatically generated JCNA Number (these numbers start with the letter 'L' followed by four digits and are unique only within your club's data). If you decide not to enter a new member, click Cancel to return to the Entrant Administration Dialog. Click Close to return to the JCNA Event Manager.

The Member List

To select a member in the list, click on the row that represents that member. When this occurs, the member's information is placed in the Member Editor for editing.

The Member List contains columns for each piece of information about the members. The following table contains a list of all of the columns and their descriptions.

Table 7-1: Member List Columns

Column	Description
JCNA #	The member's JCNA Number.
Name	The member's name (first name, then last name).
Address	The member's street address (both parts).
City	The city where the member lives.
State	The state where the member lives.
Entree #1 (Beef)	The number of Entree #1 ordered for the banquet. The column header changes based on the entree name on the Event Panel.
Entree #2 (Chicken)	The number of Entree #2 ordered for the banquet. The column header changes based on the entree name on the Event Panel.
Entree #3 (Fish)	The number of Entree #3 ordered for the banquet. The column header changes based on the entree name on the Event Panel.
Entree #4 (Other)	The number of Entree #4 ordered for the banquet. The column header changes based on the entree name on the Event Panel.
Country	The country where the member lives.
Code	The member's postal code.
	Whether the member is a judge. means the member is a judge.
Club	The club the member belongs to.
Home	The member's home phone number.
Work	The member's work phone number.
Fax	The member's fax number.
Email	The member's email address.

The first five columns (JCNA #, Name, Address, City, and State) are showing by default. The other columns can be seen by clicking the left-pointing arrow at the top of the vertical scrollbar. Each click of this button will add one more column to the display. The right-pointing arrow removes one column from the display. The JCNA # and Name columns cannot be removed from the display.

The order of the columns can be changed by dragging the column headers left or right.

The list can be sorted by some of the columns (JCNA #, Name, City, State, Country, and Club). To do this, click on the header of the column you wish to sort on. The column will be sorted in ascending order. A second click on the same column header will sort the column in descending order. Subsequent clicks will toggle the sort order for the column. A small arrow at the far right side of the column header shows which column is sorted and whether it is sorted in ascending or descending order. The sorted column header is also rendered in bold.

The Member Editor

After selecting a member to edit (either new or old), just click in the field that needs to be changed and edit the text there or use the selector to select a new state, country, or club. The number of each entree ordered by the entrant can be changed by clicking on the up or down arrows or typing in a number and pressing <Enter>. The entree names should match the values typed in on the Event Panel. The Judge flag (whether the member is a judge or not) is set by the Judge toggle.

After all of the edits have been made to the member, click Set Info to make the information permanent.

Failure to click Set Info will cause the changes to be discarded when the next member is selected or the dialog is cancelled.

The Member Search Dialog

Members can be search using one of four criteria. A side effect of a search is that the member list gets sorted, based on which search criterion is used, before the search is done. The following table describes these criteria.

Table 7-2: Member Search Criteria

Criterion	Sorted Column	Description
JCNA #	JCNA #	Find a member by JCNA Number. This is the most exact search.
Last Name	Name	Find a member by last name. This finds the first member with the specified last name or the first member that is the closest to it.
Location	City (if present) State (if present) Country (if present)	Find a member by city, state and/or country. This finds the first member with the city, state, and/or country as their address. In this search, only one of city, state, or country is required, but all three can be specified.
Club	Club	Find a member by club. This finds the first member for a particular club.

To use the search dialog, click on the appropriate criterion, fill in the data to search for, and click Find. Entering a value into the JCNA #, Last Name, or Location fields or selecting a club will automatically select that criterion as the search criterion. Also, typing <Enter>, while in any of the fields, will perform the search.

When the search is performed, the member list will scroll so that the found member is displayed and highlighted.

To cancel the search, click Cancel.

Admin->Print Labels... prints a label for every entry in the event. The following picture shows a sample label printed this way in addition to the features of the label.

Admin->Print Returns... prints a return label with the chair's name and address on it for every entry in the event. The following picture shows a sample label printed this way in addition to the features of the label.

When either of these menu items is invoked, the Label Selection Dialog is displayed.

The Label Selection Dialog

This dialog gives the user the opportunity to select the type of labels the application should print and where on the sheet of labels to start printing (so that partial sheets can be used).

Select the type of label to print using the Label Type selector. When a new label type is selected, the label size will be displayed just below the selector and the label layout in the Label Start selector will update to reflect the selected label type.

Select a label to start printing simply by clicking on the label on the displayed sheet. The labels are printed left to right across the row, then down the page.

Clicking Ok will accept the specified information and start the printing process. Clicking Cancel will cancel label printing.

The following table shows the labels currently available to the application:

Table 7-3: Supported Labels

Label	Description	Size		Label	Description	Size
Avery #5160	Address	1" × 2.63"		Avery #5980	Address	1" × 2.63"
Avery #5161	Address	1" × 4"		Avery #6460	Address	1" × 2.63"
Avery #5162	Address	1.33" × 4"		Avery #6467	Return Address	½" × 1¾"
Avery #5167	Return Address	½" × 1¾"		Avery #8160	Address	1" × 2.63"
Avery #5260	Address	1" × 2.63"		Avery #8161	Address	1" × 4"
Avery #5261	Address	1" × 4"		Avery #8162	Address	1.33" × 4"
Avery #5262	Address	1.33" × 4"		Avery #8167	Return Address	½" × 1¾"
Avery #5267	Return Address	½" × 1¾"		Avery #8460	Address	1" × 2.63"
Avery #5920	Address	1" × 2.63"		Avery #8462	Address	1.33" × 4"
Avery #5922	Address	1.33" × 4"		Avery #8660	Address	1" × 2.63"
Avery #5927	Return Address	½" × 1¾"		Avery #8662	Address	1.33" × 4"
Avery #5960	Address	1" × 2.63"		Avery #8667	Return Address	½" × 1¾"
Avery #5961	Address	1" × 4"		Avery #8920	Address	1" × 2.63"
Avery #5962	Address	1.33" × 4"		Avery #8922	Address	1.33" × 4"
Avery #5970	Address	1" × 2.63"		Avery #8927	Return Address	½" × 1¾"
Avery #5971	Address	1" × 2.63"		Avery #8930	Address	1" × 2.63"
Avery #5972	Address	1" × 2.63"		Avery #8932	Address	1.33" × 4"
Avery #5979	Address	1" × 2.63"

The default label for the Mailing labels is Avery #8161 (1" × 4" Address Labels) and the default label for the Return labels is Avery #8167 (½" × 1¾" Return Address Labels).

Don't worry about selecting the search criterion when using the member search, just click in the field you want to search in, type your search string, then type <Enter>.

When entering a new car, be careful when selecting a model, because some models have many different versions, e.g. the XJ6. Make sure you get the correct one, because the model and year determine what class the car is entered in.

On the Judge Panel, if the person that you want is not in the chief judge list or any other judge list, they are probably not listed in the master member list as a judge (a very common occurrence). To fix this, use the Entrant Administration dialog to modify the Judge flag for the member. If the person is not a member of the JCNA, then use the Entrant Administration dialog to add them, making sure to set the Judge flag.

The judging assignment printout is also useful for telling how many cars are entered in each class. If no judging assignments have been made, the printout will contain a list of classes and how many cars are entered in each.

Make sure you type <Enter> after entering a score in the Scoring Panel or change car information in the Old Car Table. Failure to do so may cause the information to be lost (you will need to enter it again).

Make sure you type <Enter> after entering a number of entrees ordered. Failure to do so may cause the information to be lost (you will need to enter it again).

After you edit a member's personal information (either from the Registration Panel or the Entrant Administration Dialog), make sure to click Set Info. Failure to do so will cause the changes to be discarded when the next member is selected or the dialog is cancelled.

If the information on an entrant's score sheets is incorrect (either personal or car information), you can fix the information, then reprint the score sheets from the Scoring Panel. To fix an entrant's personal information, use Entrant Administration. To fix car information, select the entrant in the Registration Panel, then fix the information in the Old Car Table. Only color, VIN #, or license number can be fixed this way. If the year or model is wrong, the entry must be deleted and then recreated.

Archive the event when you have made sure the data is all correct. This will ensure that the data for than event will be available in the future.

WARNING

Once an event is archived, it becomes un-editable. Only do this step when all of the data for the event is correct.

When the event is over and all of the information for the event is correct, it is possible to archive the data for the event. When an event is archived, the entrants and their cars are saved with the event information in one file, so that, at a later time, the information could be extracted, for example to print labels to use for pre-event informational mailings. Once an event is archived, modifications can no longer be made, however, all of the reports and standings can be printed.

To archive an event, start the JCNA Event Archiver in the usual way based on the operating system, e.g. from the Start menu on Windows. The following dialog appears.

The Archive Event Selection Dialog

This dialog allows you to choose which event you wish to archive. Select the event from the list of events and click Ok (or double click on the event). Click Cancel to exit the Archiver.

When an event is selected and Ok is clicked, a dialog appears asking whether you really want to archive the event.

The Archive Query Dialog

Click Yes to archive the event, No to exit the Archiver without archiving the event. If Yes is clicked, the Archiver starts the archive process by displaying a status dialog.

The Archive Status Dialog

When the archiving is done, the status will read "Done." and the Ok button will be enabled.

The Archive Status Dialog After Archiving

Click Ok to exit the Archiver.

WARNING

Users should NOT edit the data files stored as described here. The data is described so that the user is familiar with the data storage hierarchy in the case of problems.

The data for the JCNA Event Manager is stored in files in a folder (directory) called data under the location the application was installed (Usually, C:\Program Files\JCNA Event Manager on Windows machines). The following table describes the files that are in this directory.

Table 7-4: General Data Files

File	Description
homeClub.cfg	This file contains the home club for this installation of the JCNA Event Manager.
members.cfg	This file contains any added or changed member information for this installation of the JCNA Event Manager.
cars.cfg	This file contains all of the cars known about for this installation of the JCNA Event Manager.

WARNING

The current version of the JCNA Event Manager does NOT support Rally events, only Concours d'Elegance or Slalom events.

Event data is stored in a folder under the data folder called events. There is one file in this folder for each event managed by the JCNA Event Manager. These files have the following format:

where <type> is the event type (concours, rally, or slalom), MM is the two-digit month, DD is the two-digit day, and YYYY is the four digit year.

Result data is stored in a folder under the data folder called results. There is one file in this folder for each event managed by the JCNA Event Manager. These files have the following format:

where <type> is the event type (concours, rally, or slalom), MM is the two-digit month, DD is the two-digit day, and YYYY is the four digit year. The results files are used to send to the JCNA database for national scoring.

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